Computerize Your Assets
Business Edition

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  CYA - Business Edition is Vista Ready

 

Home Inventory Business Software
FAQs

  1. 1.  How do I accelerate the process of taking the physical inventory?

  2. 2.  How do I change or delete item codes (categories) that have been misspelled or entered incorrectly?

 

 

How do I accelerate the process of taking the physical inventory?

The answer lies in a suggestion provided by one of our users which actually led to new features being introduced into the software. Rather than using the traditional tools, (i.e. pencil and paper) consider using an audio voice recorder. The model he uses is a Panasonic RR-US380, however, it is likely there are many that will do the job. Here is what Glenn had to say:

AUDIO recordings are far more important and time-saving than we ever imagined. By far. It eliminates the need to spend  so much time writing descriptions which is a HUGE sink hole for inefficient time use.  It would be a nightmare to try and name [written list} 300 books in a library. Audio dictation lets us do it in very little time. We did slightly over 300 of our books in less than 12 minutes. It would have taken HOURS to do a written list.

The particular model referred to above allows you download the recording to your hard drive in a WAV format. Computerize Your Assets has a built in "Audio Playback" function allowing you to use the recording much like a stenographer uses to take and type dictation. This function will work correctly on any file that can be played in Windows Media Player.
 

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How do I change or delete item codes (categories) that have been misspelled or entered incorrectly?

The short answer is to carefully enter any new data in the lookup support files to avoid this type of issue.

Obviously, mistakes happen. Anytime you are working on a set of data for a customer, or the "Default File Set" for that matter, the files located in that set are the only ones effected. The situation is compounded if the error is in the "Default File Set" and new clients are created after the error has been made. The related files for the set you are currently working on are the only ones that will get corrected.

Error is in my "Default File Set" and no new clients have been created.

  • Click the "Clients" button on the toolbar

  • Click the "Cancel" button on the list to select the "Default File Set"

  • Select "Data Files" from the main menu

  • Locate the support file from the drop menu where the error occurs

  • From the list select the incorrect record and click the "Change" button

  • Correct the error and click the "Ok" button on any multiple field screen or press the TAB key if the change is on an "Edit In Place" list. Once the save has been initiated all records in the "Item Catalog" that have inherited this error will be automatically corrected.

Error is in my "Default File Set" and new clients have been created since the error.

  • Follow the steps above to correct your "Default File Set"

  • Select each client from your "Client List" that have inherited the error and follow the steps above for each client

Error is only the client I am currently working on.

  1. Remain editing this client

  2. Select "Data Files" from the main menu

  3. Locate the support file from the drop menu where the error occurs

  4. From the list select the incorrect record and click the "Change" button

  5. Correct the error and click the "Ok" button on any multiple field screen or press the TAB key if the change is on an "Edit In Place" list. Once the save has been initiated all records in the "Item Catalog" that have inherited this error will be automatically corrected.

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Revised: 02/27/07